New feature
You can now load your purchase invoices by taking a photo
We are glad to announce that your system now includes an AI agent that reads your purchase invoices and loads them for you. You review and confirm.
Why we built it
We know how long loading invoices takes you
We see it every day in the shops working with the system. A purchase invoice carries between 10 and 18 line items, and for each one you have to find the product in the catalogue, type the quantity, the unit price and the discount, and check the VAT rate and excise tax. Then comes the header (supplier, number, dates) and checking that the totals match the paper.
Done by someone who already knows the system and your catalogue, that takes between 10 and 15 minutes per invoice. At 100 invoices a month that is around 20 hours: two and a half working days your team spends typing data that is already printed on paper.
And time is not the only cost. A typo in a purchase price does not stay put: it spreads to the product cost, the sale price and your margin, and finding it later costs far more than loading it right the first time. That is why we wanted to solve it.
How it works
Four steps, about 3 minutes
You upload the invoice
A photo or the PDF, from your computer. If you prefer, scan a QR code with your phone and take the picture straight from there.
The agent reads the paper
It extracts the supplier, the number, the dates, every line with its quantity, price, discount and taxes, and the totals box. It reads several pages of the same invoice in one pass.
The system does its part
It matches each item against your catalogue, resolves pack presentations, applies line discounts and checks that the numbers add up against the invoice totals.
You review and confirm
Everything lands on screen, ready for you to go over. You fix whatever is needed and save.
The agent proposes. You decide.
Nothing is saved on its own. Everything the AI read stays visible for you to review before confirming, and the system warns you if the totals do not match the paper. The final call is still yours.
What changes for you
Before and after
Pricing
What it costs
AI invoice loading module
$ 15.000
per month, VAT included
What is included
The subscription includes up to 80 scanned invoices per month, which covers the usual volume of a shop or a branch. If you need more, additional per-invoice credits are added, and you only pay for what you use.
- The price may vary with the exchange rate, because the AI service is paid in US dollars.
- It is adjusted every 6 months by the CPI index, on the same basis as the system subscription.
Shall we turn it on for you?
Get in touch and we will coordinate activating the module on your account. Any questions you have, we will walk you through them.